Riza Celep July 15 2016 11:37:23 PM
So, here is a common case: Your business requires you or your employees to share large file attachments via e-mail, possibly in exe or zip format. However, sometime later it’s found out that the internal or external recipients e-mail server did not accept the file attachments due to its size, sensitive content or format type- thus those critical files were not received by the recipient. Sounds frustrating? In addition, if users have no alternative means for attaching large files or sensitive files to e-mail messages, they’ll use whatever means are at their disposal, and this can pose a security risk.
SecurTrac’s Mail Policy feature can virtually eliminate the possibility of e-mail attachments being filtered or quarantined by external e-mail systems. This is achieved when the outbound e-mail reaches your company perimeter Domino SMTP server that is running SecurTrac. SecurTrac will intercept outgoing e-mails and will relocate any or selected file attachments in the e-mail to a secured storage repository on the Domino server. The e-mail message body is updated to include a secret URL link, where external e-mail recipients can download the attachment(s) via HTTP or securely via HTTPS. To further authenticate the recipients, they can be asked for authentication code when downloading the file attachments. The authentication code is delivered to the recipient by e-mail when requested.
User sending the email with attachments via IBM Notes:
Recipient(s) receiving the file attachments with download links:
Want to learn more about this feature and other exciting features that could be found on SecurTrac 2.6? See below for additional resources and informational links.
Video - Click here to watch a recorded demonstration on Secure File Attachment Delivery.
Click here to visit SecurTrac's product page.
Click here for SecurTrac 2.6 release information.
Click here to Download a free 30 day evaluation of SecurTrac.
Riza Celep August 26 2015 01:37:37 AM
A great way to manage and organize your IBM Notes email inbox is to use folders. End users can use folders in their IBM Notes mail to help reduce inbox clutter and best of all nicely organize their email messages so that they can be found easily. The more organized end users are, the more productive they will be.
Problem: What if a IBM Notes Mail folder was accidentally deleted? Is there a way to restore a deleted IBM Notes Mail folder?
Though deleting a IBM Notes Mail folder will not delete the actual emails stored in the folder, it will typically send end users into a panic as most believe that all those emails are lost. The good news is that the original emails can still be found in "All Documents" view of the mail database. Recovering from the problem, however is not so straight forward. Recreating the folder is easy, however the problem is for the end user to remember exactly which emails were in that folder originally? Depending on the complexity of the mail folder, repopulating emails back into the folder could be way too time consuming and could take hours, if not days. Without an easy way to recover all the emails in the affected folder, it could be a disastrous situation for the end users and ultimately significantly affect their productivity.
Solution: Use SecurTrac to restore the deleted IBM Notes Mail folder and recover email references for that folder with just a few simple clicks.
By installing SecurTrac on your Domino server, you can be assured that all IBM Notes Mail folders that end users delete could be fully restored back to normal with just a few clicks.
To use the feature, you need
1) SecurTrac 2.5.1 Build 2566 or above
2) Enable Database Monitor and monitor Folder design elements for user mail databases.
3) Turn on Export to DXL
Below is a sample SecurTrac log, which depicts how many documents were originally stored in a folder that was deleted.
When you click the "Restore" button in the SecurTrac log, it will restore the folder design element into the user's mail database and ask whether or not to also restore the email document references as well. Clicking Yes, will quickly and seamlessly recover the folder and its email content back to the way it was at the time that the folder was deleted, which will make the end user so happy and there will be no loss of productivity.
Contact Extracomm for more information on SecurTrac.
Informational Links:
Click here for SecurTrac Product Page.
Click here for SecurTrac product requirements.
Click here to Download SecurTrac. Alex Chan May 7 2015 10:00:00 AM
Thanks to Kevin, he has created a LotusScript class which allows developers to manipulate OOO profile information in your Notes applications easily. This class allows you to: - get or set Out-of-Office profile for yourself or on behalf of someone else
- query other people Out-of-Office status
The class works in conjunction with OOO Manager. So, you need to have OOO Manager in place on one of your Domino server.
Use method GetOOOProfile(username) to get the OOO profile of the user.
Use method SaveOOOProfile(profile) to save the OOO profile after changes.
Below is a sample program to get and set OOO profile for any user. Option Public
Option Declare
Use "OOOManager_LS"
Sub Initialize
' Create an instance of the OOOManager class for server "Server/ACME"
Dim ooomgr As New OOOManager("Server/ACME")
Dim profile As OOOProfile
' Get an instance of the OOOProfile class for user "John Doe/ACME"
Set profile = ooomgr.GetOOOProfile("John Doe/ACME")
If Not (profile Is Nothing) Then ' OOO Profile found
' Modify the properties of the OOOProfile
Set profile.LeavingDate = New NotesDateTime("Today") ' Set Leaving Date
Set profile.ReturnDate = New NotesDateTime("Tomorrow") ' Set Return Date
profile.SpecifyHours = False ' Do not display the time component for the leaving date and return date
profile.AppendReturnDateToSubject = True ' Append return date to the subject line
profile.DateFormat = OOO_DATETIME_FULL ' Display date in full date format
profile.AdditionalBodyText = "If you need immediate assistance, please contact:" _
& Chr(13) & "For Sales: sales@extracomm.com" _
& Chr(13) & "For Support: support@extracomm.com"
profile.ExcludeInternetAddresses = False
profile.Enable = True ' Enable OOO notification
If ooomgr.SaveOOOProfile(profile) Then ' OOOProfile has been saved successfully
' Display the latest properties after saving the OOOProfile
Messagebox "Save result: " & ooomgr.ReturnMsg & Chr(13) & _
"Enable: " & profile.Enable & Chr(13) & _
"Leaving date: " & profile.LeavingDate.LocalTime & Chr(13) & _
"Return date: " & profile.ReturnDate.LocalTime & Chr(13) & _
"Specify hours: " & profile.SpecifyHours & Chr(13) & _
"Subject: " & profile.ComputedSubject & Chr(13) & _
"Body: " & profile.ComputedBody & Chr(13) & _
"Additional body text: " & profile.AdditionalBodyText & Chr(13) & _
"Append return date to subject: " & profile.AppendReturnDateToSubject & Chr(13) & _
"Date format: " & profile.DateFormat & Chr(13) & _
"OOO type: " & profile.OOOType & Chr(13) & _
"Exclude Internet addresses: " & profile.ExcludeInternetAddresses
Else
' Display the error code and error message if necessary
Messagebox "Save Error " & ooomgr.ReturnCode & ": " & ooomgr.ReturnMsg
End If
Else
' Display the error code and error message if necessary
Messagebox "Error " & ooomgr.ReturnCode & ": " & ooomgr.ReturnMsg
End If
End Sub |
To retrieve other people OOO status, you can use methods: - GetOOOStatus(username_or_groupname As String)
- GetOOOStatusXML(username As String)
Below is a sample program how you can retrieve other people OOO status. Option Public
Option Declare
Use "OOOManager_LS"
Sub Initialize
' Create an instance of the OOOManager class for server "Server/ACME"
Dim ooomgr As New OOOManager("Server/ACME")
Dim resultArray As Variant
Dim paramArray As Variant
' Get the OOO status for user "John Doe/ACME" as a string array
resultArray = ooomgr.GetOOOStatus("John Doe/ACME")
If resultArray(0) <> "" Then ' OOO status has been successfully retrieved
Forall s In resultArray
paramArray = Split(s, ooomgr.Delimiter ' Use the Split function to separate each delimited string
' Display the attributes of the OOO entry
Messagebox ("IsValid: " & paramArray(0) & Chr(13) & _
"Username: " & paramArray(1) & Chr(13) & _
"ErrorMsg: " & paramArray(2) & Chr(13) & _
"OOOEnable: " & paramArray(3) & Chr(13) & _
"LeavingDate: " & paramArray(4) & Chr(13) & _
"ReturnDate: " & paramArray(5) & Chr(13) & _
"SpecifyHours: " & paramArray(6))
End Forall
Else
' Display the error code and error message if necessary
Messagebox "Error " & ooomgr.ReturnCode & ": " & ooomgr.ReturnMsg
End If
End Sub |
Script Library and sample code database
OOOManagerLib.nsf (updated on Jun 4 2015)
Class OOOManager
Properties: | Name | Remark | | String ServerName | | | String Delimiter | Defaults to "%~%". | | Integer ReturnCode | Read-only.
Defaults to 0. | | String ReturnMsg | Read-only.
Defaults to "". |
Methods: | Name | Remark | | Sub New (servername As String) | Return an OOOManager instance for a specific server. | | Function GetOOOProfile(username As String) As OOOProfile | Return an OOOProfile instance for a specific user.
If error occurs, this function will return Nothing, while the ReturnCode property and ReturnMsg property will contain the corresponding error code and error message respectively. | | Function SaveOOOProfile(profile As OOOProfile) As Boolean | Return True if the OOO profile of a specific user has been enabled, disabled or updated successfully. In addition, the following return code and return message will be set to the ReturnCode property and ReturnMsg property respectively:
| ReturnCode | ReturnMsg | | OOO_PROFILE_SAVE_ENABLED_CODE = 1001 | OOO_PROFILE_SAVE_ENABLED_MSG = "Out of Office notification has been enabled" | | OOO_PROFILE_SAVE_DISABLED_CODE = 1002 | OOO_PROFILE_SAVE_DISABLED_MSG = "Out of Office notification has been disabled" | | OOO_PROFILE_SAVE_UPDATED_CODE = 1003 | OOO_PROFILE_SAVE_UPDATED_MSG = "Out of Office profile has been updated" |
If error occurs, this function will return False, while the ReturnCode property and ReturnMsg property will contain the corresponding error code and error message respectively. | | Function GetOOOStatus(username_or_groupname As String) As Variant | Return the OOO status of a specific user or user group as a string array. Each element in the array is a delimited string, which contains the attribute values of an OOO entry for a user. You can use the LotusScript Split function to separate the delimited string into a string array of attribute values with the following structure:
| Element Position | Description | | 0 | IsValid: indicate whether OOO entry for a user has been retrieved successfully or not.
"1" means OOO entry has been retrieved successfully.
"0" means OOO entry cannot be retrieved. | | 1 | Username: the name of the user. | | 2 | ErrorMsg: indicate the reason why an OOO entry cannot be retrieved. | | 3 | OOOEnable: indicate whether OOO notification for a user has been enabled or not.
"1" means OOO notification has been enabled.
"0" means OOO notification has not been enabled. | | 4 | LeavingDate: the leaving date in case OOO notification has been enabled. | | 5 | ReturnDate: the return date in case OOO notification has been enabled. | | 6 | SpecifyHours: indicate whether the leaving date and return date will include the time component.
"1" means the leaving date and return date will include the time component.
"0" means the leaving date and return date will be date only. |
If error occurs, this function will return an array with a single empty string element, while the ReturnCode property and ReturnMsg property will contain the corresponding error code and error message respectively. | | Function GetOOOStatusXML(username As String) As String | The purpose of this function is similar to the GetOOOStatus function, but it will return an XML string instead of a string array. The resulting XML string looks like this:
If error occurs, this function will return an empty string, while the ReturnCode property and ReturnMsg property will contain the corresponding error code and error message respectively. |
Class OOOProfile
Properties: | Name | Remark | | String ServerName | Read-only. | | String Username | Read-only. | | Boolean Enable | | | DateTime LeavingDate | | | DateTime ReturnDate | | | Boolean SpecifyHours | | | String Subject | | | String ComputedSubject | Read-only.
The resulting subject line to be displayed in the profile. | | String ComputedBody | Read-only.
The resulting body line to be displayed in the profile. | | String AdditionalBodyText | | | Boolean AppendReturnDateToSubject | | | String DateFormat | Possible values:
OOO_DATETIME_DEFAULT = "DEFAULT"
OOO_DATETIME_SHORT = "SHORT"
OOO_DATETIME_MEDIUM = "MEDIUM"
OOO_DATETIME_LONG = "LONG"
OOO_DATETIME_FULL = "FULL"
OOO_DATETIME_PATTERN1 = "PATTERN1" (i.e. DD/MM/YYYY)
OOO_DATETIME_PATTERN2 = "PATTERN2" (i.e. MM/DD/YYYY)
OOO_DATETIME_PATTERN3 = "PATTERN3" (i.e. YYYY/MM/DD)
OOO_DATETIME_PATTERN4 = "PATTERN4" (i.e. DD MMM, YYYY)
OOO_DATETIME_PATTERN5 = "PATTERN5" (i.e. MMM DD, YYYY)
OOO_DATETIME_PATTERN6 = "PATTERN6" (i.e. day, DD MMMM, YYYY)
OOO_DATETIME_PATTERN7 = "PATTERN7" (i.e. day, MMMM DD, YYYY) | | String OOOType | Read-only.
OOO_TYPE_AGENT = "AGENT"
OOO_TYPE_SERVICE = "SERVICE" | | Boolean ExcludeInternetAddresses | |
Methods: | Name | Remark | | Sub New(servername As String, username As String) | Return an OOOProfile instance for a specific user.
Raise errors under some conditions. | | Sub Reset() | Reset the property values of the current OOOProfile instance to the ones previously retrieved or saved. | | Function Save() As Integer | Possible return values:
OOO_PROFILE_SAVE_ENABLED_CODE = 1001
OOO_PROFILE_SAVE_DISABLED_CODE = 1002
OOO_PROFILE_SAVE_UPDATED_CODE = 1003
Raise errors under some conditions. |
Alex Chan June 10 2014 11:45:27 AM
Is John out of the office?
"Is John in the office today? His Out-of-Office notification said that he will return today," Mary asked.
"I am not sure but I heard that he has extended the vacation," Peter replied.
"Did he change his return date? You know, I won't receive another Out-of-Office notification even he changed his schedule. How can I check his latest Out-of-Office status?" Mary asked.
"You can use Query Out-of-Office Status side-bar widget in your Notes client and you will get the answer instantly," Peter replied.
| Currently, some ways to find out an individuals out of office status is to: - Ask others within the organization or visit the individual’s specific department or location to find out
- Send an email to the user and wait to receive the Out of Office notification
With the above options, chances are that you may not get a quick answer right away without having to spend time and effort searching. Thankfully, Out of Office Manager’s ability to query other user Out of Office status will save you effort and time in which you will have the answer instantly. Out of Office Manager allows querying other out of office status via the iPhone or Android OOO App, or the Notes sidebar widget. As the below screenshots illustrate, simply type a username or group name and you will get the out of office status of user(s) instantly. | ** Notes Sidebar Widget ** | ** iPhone App ** | | | | The great thing about this feature is that the out of office status will be the latest status, even if the user changed or updated the out of office schedule just minutes prior. {More details}
Alex Chan January 9 2014 04:20:46 PMIn Notes 8 or above, you can enable out-of-office message on behalf of someone else. But there is one requirement, you must be the delegate with Editor-level or above rights to the user's mail file. This means the delegate has full access to the user's mails. This is undesirable. We want someone who can help to enable or disable or update the out-of-office settings. But we don't want this person having the rights to peek at the users' mails. Out-of-Office Manager from Extracomm is the solution that allow central management of out-of-office settings by help-desk or Domino administrators. Extracomm's Out-of-Office Manager
http://www.extracomm.com/Out-Of-Office-Manager IBM Notes Out of Office (OOO) Management: Today and Beyond
http://www.extracomm.com/home.nsf/www/Managing_OOO_Today_Beyond Alex Chan November 29 2013 03:47:20 PMI came across a technote (FAQ) from IBM today. The title is "How to analyze questionable deletions in a Notes database". You can find the full technote here. Question: "Is there a way to analyze if the documents were in fact deleted and is it possible to find out what the source of the deletion was?" Answer: "Notes does not explicitly log deletions for a database so there is no way to definitively check the source of a deleted document." Right. It is very difficult and almost impossible to find out the answer for the question by built-in Domino logging features. However, this difficult question comes up very often. You might ask this question or being asked this question before. To answer this question, you need a tool which can provide info of 1) Who deleted it? 2) When did it happen? 3) What was deleted? 4) Source of the deletion? With Extracomm's SecurTrac, all info is captured by SecurTrac.  Initiator: The person who deleted the document. If the document was deleted by replication, the Initiator is the source server which pushed the deletion and the Is From Replication flag will be Yes. Time: The date and time of the deletion happened. Database path and Document ID: It shows you which database and which document was deleted. Service: "nserver" means it was deleted from a Notes client. "namgr" means it was deleted by an Notes Agent. "nhttp" means it was deleted by a browser. Restore the document: You can restore the deleted document by clicking the "Restore the document" button. For more details, visit SecurTrac product page Alex Chan September 25 2013 05:20:15 PMWith the release of Out-of-Office Manager 2.1.9, Out-of-Office notifications can now be sent in various different date formats. Examples: 9/10/13 Sep 10, 2013 September 10, 2013 Tuesday, September 10, 2013 Have you ever encountered problem in interpreting DD/MM/YYYY or MM/DD/YYYY when the mails are sent across countries? When the date is sent in format "Sep 10, 2013", this will surely avoid the confusion.  Date format available: - Default
- Short Date Format
- Medium Date Format
- Long Date Format
- Full Date Format
- DD/MM/YYYY
- MM/DD/YYYY
- YYYY/MM/DD
- DD MMM, YYYY
- MMM DD, YYYY
- day, DD MMMM, YYYY
- day, MMMM DD, YYYY
For more details, http://www.extracomm.com/Out-Of-Office-Manager
Riza Celep August 26 2013 04:00:29 AM Have you ever thought that your smart phone can be used as your fax machine? Have you ever had the need to fax a document but didn't have a fax machine nearby? With the staggering rate of smart phone adoption worldwide and the increasing quality of the phone camera, scanning a document and faxing it via your mobile device can be as easy as sending an email. Requirements: 1. iPhone with a document scan app. 2. ExtraFax server in your environment. Setup: Install a document scanner program. In the example below, we have used "Genius Scan - PDF Scanner" iPhone application. This application can be downloaded from below link. https://itunes.apple.com/us/app/genius-scan-pdf-scanner/id377672876?mt=8 Scan to Fax: 1. Start the scanner program. 2. Capture the document. 
3. Click "Use". The document will be trimmed and turned into black and white (see below).
4. Next, click the "forward" button on the bottom right hand corner.
5. Click "Email" as your method of delivery.
6. Select Actual size for best quality.
7. Email it to ExtraFax to complete the faxing job.
The email to fax addressing format is:
fax_no@fax_domain
In our example, "12345678" is the fax number and "extrafax.extracomm.com" is the Internet email domain configured.
8. Done. Your document will be faxed via ExtraFax and you will receive a confirmation report via email.
Riza Celep July 24 2013 02:09:11 AM 
The wait is almost over. ExtraFax for Microsoft Exchange will be released on August 6, 2013. As part of our ongoing efforts to provide "The Ultimate Fax Server" in the world, we are super excited to announce that ExtraFax will soon be available for Microsoft Exchange! Our valued customers will soon be able to experience the full benefits of ExtraFax on both IBM Domino and Microsoft Exchange.
FREE TRIAL AVAILABILITY Whether you’re an existing or a potential customer, we are looking forward to providing you options to suit your company’s faxing needs. We will be more than happy to provide you free evaluation version of ExtraFax so you can experience the full benefits and features within your own environment. Stay tuned for the latest information on our Microsoft Exchange version release! Riza Celep July 25 2013 01:21:37 AM
In today’s economic climate, companies are constantly faced with strained budgets and are focused on keeping costs low in order to remain competitive. With this being said, companies are still spending hefty amount on compliance and auditing tools – all thanks to growing corporate need and government regulatory transparency. To meet such requirements, companies are always on the lookout for robust and reliable tools that will facilitate information logging and reporting, solutions that are proven and easy to use with enterprise wide implementation. Having such tools assists companies in meeting compliance and auditing requirements, whether internal or for external policies.
Since its release, Extracomm’s SecurTrac solution has assisted many companies in enabling compliance requirements (internal and external). SecurTrac, a comprehensive tool that monitors and audits your knowledge assets, is a non-disruptive and non intrusive compliance solution for corporate governance and auditing. It is the only complete audit trail system that tracks the life cycle of all objects, as well as all operational activities within the IBM Notes Domino environment.
Click here to Download a free 30 day evaluation of SecurTrac.
Click here for the SecurTrac product page. |
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