SecurTrac Administration Guide

How to Create Mail Policy - Dictionary Documents.

The Mail Policy Monitor function of SecurTrac^TM can audit/quarantine/copy/delete any e-mails that route through a Domino server. Using this powerful feature, companies can enforce e-mail security policies. As part of the Mail Policy feature, you can use Dictionary word patterns to look for certain keywords within an e-mail. If any keywords within the dictionary documents are found, that e-mail can be optionally audited/quarantined/copied/deleted.

Included in SCTCfg.ntf(SecurTrac Configuration Template database), you will find some sample Dictionary documents that you can simply copy and paste into the active SCTCfg.nsf (SecurTrac Configuration database.) Feel free to edit them as well, if you want to add some additional keywords.

To create Mail Policy -Dictionary keyword documents, you need to open the SecurTrac Configuration Database (SCTCFG.NSF)

Open the SecurTrac Configuration Database (SCTCFG.NSF).
In the left pane, select .
Select the Dictionary view as seen below:

4. Click the

button on the action bar.

5. Specify the preferred pattern settings and click the button.

6. Below is a table describing each of the available options within the Dictionary document.

Basics Tab:

Section Field Description

Dictionary Name Input a name label for the dictionary document.

Description This is an optional field which allows user to input description or remark for this dictionary document.

Words or Phrases Specify keywords or phrases to be included in the dictionary. Separate each individual entry with a comma or new line.

Use Regular Expression to match entire keyword(s). This option is useful with alphabet based language to match entire keywords in the defined dictionary. Enable this option to use Regular Expression to match entire keyword(s). This option is useful with alphabet based language to match entire keywords in the defined dictionary.

Administration Tab:

Section Field Description

Administration Owner Specify the owner of the monitor document.

Administrators Specify person(s) who can modify the current monitor document.

Settings Modification History Date Shows the date of modification for the current monitor document.

Updated by Shows the persons who modified the current monitor document.

7. After you have specified the keywords/phrases, you can click on the button to sort the terms into alphabetical order.

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Section	Field	Description
Dictionary	Name	Input a name label for the dictionary document.
	Description	This is an optional field which allows user to input description or remark for this dictionary document.
	Words or Phrases	Specify keywords or phrases to be included in the dictionary. Separate each individual entry with a comma or new line.
	Use Regular Expression to match entire keyword(s). This option is useful with alphabet based language to match entire keywords in the defined dictionary.	Enable this option to use Regular Expression to match entire keyword(s). This option is useful with alphabet based language to match entire keywords in the defined dictionary.