How can I create my own contact database for fax address pick up?

Apply to:  ExtraFax for Domino 6.1.3 or below

Last Modified Date:  07/11/2007

One of the strength of ExtraFax is that it allows you to plug your own contact databases which can be
used for address book lookup for the print-to-fax driver. In order to achieve this result, you need to do the
following :
  1. You have to add your contact database(s) to the NAMES= list in NOTES.INI
  2. If you change the server NOTES.INI, it will be accessible by all users, if you change the workstation one, only user on that workstation will be able to see it.
  3. Create a view called "($PeopleGroupsFlat)" in the contact database(s).

The column definition for this view must observe the following rules :

1The icon which indicate whether this entry is a person entry or a group entry. This is not used by the print-to-fax driver. You can put anything you like.
2This displayed name.
3The email address. This is the entry that would be picked up to put in the To/Cc/Bcc fields. For fax, it should be of the form
receiver@fax-number@faxdomain. You can skip the domain and the print-to-fax driver will append a default one. However, Notes default address book lookup will not do this. So you have to decide if you want to put the domain in.
4The name of this entry. If the email address field is empty, this one would be used instead as the email address. However, we would recommend use the email column.
5Type. This is important. It must be either 'Person' or 'Group'. The print-to-fax driver use this to determine if it should display it under the group list or the person list
6Public key. this column is not used.
7'fax mail' address.

For people customizing the standard NAB, you can add the following formula in the column formula definition:
@If(@Trim(OfficeFAXPhoneNumber) != ""; OfficeFAXPhoneNumber; HomeFAXPhoneNumber)

In this way, it will pick up either the Office fax number or Home fax number from the Person document.

The title must be 'FaxAddr'.

To summerize, column 2, 3, 4, 5 and 7 are mandatory and it must contain valid contents.